Review your AI spend and consumption (beta)

AI Spend and Consumption Management (currently in beta) in 1Password SaaS Manager gives you a centralized report of the cost and utilization of AI apps within your organization.

With AI Spend and Consumption Management, you can:

• Monitor token consumption and spend across AI apps in a single dashboard.
• Filter the reported usage by time period, AI app, team, and more.
• Set budgets per AI app and track burn rate against your contractual commitments.
• Configure alerts to receive notifications before a budget or prepaid balance runs out.
• Review data for specific AI apps to see usage by model, API key, team, and user.

Connect your team's AI apps

To see data about your team's AI usage in SaaS Manager, make sure your teams in SaaS Manager are set up to match your organization's structure by importing teams from your IdP or HR system or by setting them up manually. You should do this before you connect your team's AI apps to make sure that AI usage data is assigned to the appropriate teams and cost centers.

After you make sure your teams are properly set up, follow the steps to turn on AI Consumption for at least one of the supported AI apps:

• Set up the Cursor integration
• Set up the OpenAI Platform integration
• Set up the Anthropic Claude Enterprise integration
• Set up the Amazon Bedrock integration

After you connect an AI system, data will start to sync automatically and may take up to 24 hours to initially populate.

Ongoing usage data will continue to sync on a daily basis. You can see the last time usage data synced on the Overview tab for the AI app integration.

Analyze your team's AI consumption

To analyze your team's AI consumption, select AI Consumption in the sidebar. The AI Consumption dashboard provides a chart that plots your organization's AI usage and spend across all of your configured AI apps. 

You can view your team's consumption over time as an incremental or cumulative chart, displayed by AI app, team, or cost center. You can also filter the chart to show data from specific AI apps, teams, or cost centers.

To see usage data for a specific AI app, select one of the apps on the dashboard. You'll be taken to an AI Consumption tab for the AI app integration. Depending on the data the AI app provides, you may see additional options to view usage, such as by model, API key, team, or user.

Configure budgets and alert thresholds

For AI app integrations that support AI Consumption, you can also set individual budgets for each app to track actual spend data against a target or contractual commitment.

To create a budget, select the relevant account from the AI Consumption Overview tab, then select Add budget. You must set budgets for each app individually, and each budget can be set for a maximum of one year. At this time, overlapping budgets aren't supported, but you can both set future budgets and view past budgets.

After you set a budget, SaaS Manager calculates the projected total spend for the duration of the budget, which is based on the burn rate calculated from the start of the budget period to the current date.

You can also choose to modify the alert thresholds for your budgets. By default, the warning and critical alert thresholds are set to 75% and 90% respectively. To change any options related to alerts, including the thresholds and notification delivery preferences, navigate to Settings > Notifications > AI Consumption.

Considerations

If a user in SaaS Manager belongs to multiple teams, their AI usage will be reported as part of each team, which may result in the presented spend totals across teams appearing higher than the spend for the app overall.

Team and cost center assignments for users in SaaS Manager are captured as a snapshot when you first set up an integration to record usage for an AI app. If you change a user's team membership or cost center association, SaaS Manager won't reflect the changes in any historical usage data. Only usage data moving forward will reflect the assignment changes.

If needed, you can restrict access to AI usage reports based on individual users, to comply with legislation in your region. To do so, navigate to Settings > Spend > AI Consumption, then turn on the option to restrict reports in the Permissions section.