Tableau

Generating a token to connect to 1Password SaaS Manager

The best way to authenticate with the Tableau API is with a Personal Access Token. This must be generated for an administrator account.

Personal Access Tokens expire after 15 days of inactivity, or after approximately 1 year. If this happens you will need to create a new Personal Access Token in Tableau and reconnect the integration in 1Password SaaS Manager.

  • Sites created in June 2023 or later (Tableau 2023.2+): PATs are turned off by default
  • Sites created before June 2023: PATs are turned on for everyone by default and expire after one year

Steps to configure PAT settings:

  1. Sign in to Tableau Cloud as a site admin
  2. Go to the Settings page
  3. Find the Personal Access Tokens section
  4. Check the box for Enable personal access tokens if it's not already checked
  5. Complete one of the following tasks:

Click on your profile icon and choose My Account Settings:

Scroll down and find Personal Access Tokens.

Enter the name (we recommend SaaS Manager), and click Create new token.

This will generate a new Token Secret. Click Copy to clipboard and then paste this into SaaS Manager.

Creating user accounts

When you create a user in Tableau from SaaS Manager you must choose an authentication method. 

Password with MFA

The user will be sent an email containing a link. This link lets them set their password and specify their first and last name. The user must also set up a secondary factor for authentication.

Salesforce

The user will be able to login with their Salesforce account credentials. No email is sent.

SAML

The user will be connecting to Tableau through an identity provider using SAML2. No email is sent.

When you create a user you must also specify the role (and therefore the license) that the user will be assigned.

If there are no licenses of the appropriate type remaining, the user will not be assigned a license. SaaS Manager will show a note against the workflow step if this occurs, since without a license the user will not be able to login to Tableau.

Deleting users

When you connect the Tableau integration you will have to specify who to transfer resources to: either the line manager, or a nominated 'service' user account in Tableau.

 

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