You can use access policies to define when and how access should be granted to any of the managed apps in your inventory. This includes:
- Who should be allowed access to a particular app. You can set different levels of access based on teams, or grant the same level of access to everyone in your organization.
- How app users will be created when access is granted. Users can be created automatically via an integration with the app or your Identity Provider, or manually.
- The license and user role to be given to new app users.
- When access should be granted - either on request or as part of your employee onboarding process.
- Whether requests for access need to be approved before access can be granted.
Once you have set up access levels and policies, you can also use Trelica to audit existing app users and ensure they have the right levels of access.
Review access requests
Access requests are created when:
- A user requests access to an app via the App Hub.
- An access plan is generated for a new starter as part of an onboarding workflow.
- The app owner, IT admin, or a Trelica admin user (or anyone in a role with "Contributor" or "Owner" permissions on the app) requests access for an individual from the app profile.
You can view all access requests for a particular app from the Access tab on the app profile. You can also view all access requests that have been opened for an individual from the Access tab on their person profile.
Select a request to view more details, including whether the request originated from a workflow or from the App Hub. For apps that require approval and/or manual provisioning, you can also view and update the relevant tasks.
To view all apps with open access requests, open the App inventory and select the Access management view (also available from the Reports list).
Once an access request has been approved and the user has been provisioned, the user is listed in the Users tab on the app profile. To view all the apps for a which a person has a user account, open their profile from the People directory and select the Applications tab.
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